Priced by roster size, not seats. Switch plans or cancel any time.
For the one-person desk
Per month, billed monthly
Get core features like…
For teams that book together
Per month, billed monthly
Everything in Solo and…
For agencies at volume
Per month, billed monthly
Everything in Plus and…
Solo $149 Book a demo | PlusPopular $299 Book a demo | Pro $599 Book a demo | |
|---|---|---|---|
| Usage | |||
| Roster sizeTalent, crew and creatives on your books. The only number that changes your price. | Up to 50 | Up to 250 | Unlimited |
| Team seatsAgents and bookers who can log in. Solo is a single-seat desk; from Plus, seats are unlimited and never metered. | 1 | Unlimited | Unlimited |
| AgenciesRun and switch between separate agencies from one login. | 1 | 3 | Unlimited |
| Clients & contacts | 500 | 5,000 | Unlimited |
| Leads & pipeline | |||
| Opportunities pipelineA visual board of every live enquiry, with per-stage counts. | Included | Included | Included |
| Candidate pools per roleSearch talent and line up options against each role an enquiry needs. | Included | Included | Included |
| One-click convert to booking | Included | Included | Included |
| Client & contact recordsCompanies and the people at them, with history, bookings and billing settings. | Included | Included | Included |
| Custom pipeline stages | 3 stages | Custom | Custom |
| Bookings & availability | |||
| Live availability boardA talent-by-date grid: drag across dates to see who's free, drag a row to start a booking. | Included | Included | Included |
| BookoutsMark talent unavailable for holidays or other work so availability stays accurate. | Included | Included | Included |
| Bookings list & filtersFilter by client, agent, talent or status, with a configurable stage bar. | Included | Included | Included |
| Optioned vs. confirmed talent | Included | Included | Included |
| Multiple date spans per booking | Included | Included | Included |
| Per-talent fees & schedules | Included | Included | Included |
| Multi-agent bookingsAssign several agents to one booking; everyone sees their own work. | Not included | Included | Included |
| Custom booking pipelineDefine your own stages and progression rules. | Not included | Included | Included |
| Talent management | |||
| Talent rosterSearchable directory with headshots, designations, contact details and status. | Included | Included | Included |
| Crew, Talent & Creative profilesExperience, categories, awards, payroll and billing details on every profile. | Included | Included | Included |
| Galleries & portfolio mediaConfigurable gallery types, drag-to-reorder grids, multi-image upload and video links. | Included | Included | Included |
| Qualifications & expiry tracking | Included | Included | Included |
| Measurements for cast | Included | Included | Included |
| Talent earnings & statementsCommissions, options, confirmations and a full payment-history ledger. | Included | Included | Included |
| Shareable calendar & iCal feedA public availability link and subscribable feed per talent. | Not included | Included | Included |
| Documents & e-signature | |||
| Branded quotes & confirmationsGenerated from booking data. Preview, print or download as PDF. | Included | Included | Included |
| Built-in e-signatureSign by typing or drawing, with consent capture and a signed-PDF download. No separate e-sign subscription. | Included | Included | Included |
| Branded public signing page | Included | Included | Included |
| Decline with reason | Included | Included | Included |
| Versioning & revision historyRevise with notes; supersede banners keep everyone on the latest version. | Not included | Included | Included |
| Billing & payments | |||
| Billing dashboardOutstanding, overdue, and money in and out this month, with action queues. | Included | Included | Included |
| Client invoicing | Included | Included | Included |
| Payments & receipts with allocations | Included | Included | Included |
| Payment reminders | Included | Included | Included |
| Talent bills | Included | Included | Included |
| Quick PayPay talent singly or in batches, with holds, CSV export and remittance downloads. | Included | Included | Included |
| Withholding taxHandled on talent payments and reportable by talent for any period. | Included | Included | Included |
| Server-side fee & VAT calculationFigures are computed once and stay consistent everywhere, so there is no spreadsheet drift. | Included | Included | Included |
| AR aging buckets | Not included | Included | Included |
| Advances, deductions & credit notesWith recovery tracking against future payments. | Not included | Included | Included |
| Work & collaboration | |||
| My TasksA personal workspace of next actions generated from your bookings. | Included | Included | Included |
| Task ResolverA guided walk-through of everything a booking still needs. | Included | Included | Included |
| ⌘K searchInstant global search across talent, bookings, clients, contacts, invoices and quotes. | Included | Included | Included |
| AI assistant | Included | Included | Included |
| Notifications inbox | Included | Included | Included |
| Discuss threads & @mentions | Not included | Included | Included |
| Activity trails | Not included | Included | Included |
| Connect & enable | |||
| Shared team inboxTriage queue with assignment and bulk actions. Create a booking, opportunity or contact straight from an email. | Not included | Included | Included |
| Email syncConnect a Gmail or Outlook account; threads attach to the relevant booking, opportunity, company or contact. | Not included | Connect | Connect |
| Inbound email ingestionForward enquiries to a RosterBook address and have them parsed into your pipeline. | Not included | Included | Included |
| Accounting syncConnect Xero, Sage Accounting or QuickBooks for two-way sync of invoices, bills and payments. | Not included | Connect | Connect |
| Client portalWhitelabelled and invite-only. Clients pull their own confirmations and invoices. | Not included | Included | Included |
| Talent portalWhitelabelled and invite-only. Talent see their profile and their assignments. | Not included | Included | Included |
| 24-hour releasesAn opt-in board for the industry release workflow, grouped by urgency with a configurable expiry window. | Not included | Included | Included |
| Reporting | |||
| Withholding tax reportView or export by talent for any period. | Included | Included | Included |
| Advanced reporting | Not included | Not included | Included |
| Security & administration | |||
| Roles & permissionsOwner, Administrator and Editor, enforced on the server. | Not included | Included | Included |
| Two-factor authenticationWith recovery codes. | Included | Included | Included |
| Team invitations | Not included | Included | Included |
| Agency setup & brandingDesignations, expense, schedule, experience and gallery types, quote and billing defaults, theme. | Included | Included | Included |
| Tenant isolationRow-level security at the database. One agency's data can never reach another. | Included | Included | Included |
| Audit log | Not included | Not included | Included |
| Support | |||
| Support channel | Email & chat | Priority | |
| Onboarding | Self-serve | Guided | Dedicated |
| Data migration | Not included | Not included | Included |
It comes down to how many people are on your books and how many of you are booking them.
Solo is a single-seat desk for an independent agent with up to 50 talent. It's the full booking, documents and billing workflow, run by one person.
Plus is where an agency starts: up to 250 talent, unlimited seats, multi-agent bookings, the shared inbox, and the whitelabelled client and talent portals.
Pro is for agencies at volume: an unlimited roster, unlimited agencies under one login, advanced reporting, the audit log, and a dedicated onboarding and migration.
No. From Plus upward you can add as many agents and bookers as you like at no extra cost. The only number that moves your price is roster size: the talent, crew and creatives on your books.
We price this way because seat-based pricing punishes you for bringing your whole team into the system, which is exactly what makes it useful.
Active talent means the profiles you're currently booking from. Archived talent and past contacts don't count, so a long history doesn't push you into a higher plan.
Book a demo and we'll walk through RosterBook against your actual workflow, then set your agency up with you. There's no self-serve card checkout. Booking agencies tend to arrive with an existing roster, live bookings and historical billing, and that's worth moving across properly rather than starting from an empty screen.
Yes. Talent, clients, contacts and bookings can all be imported. On Pro we handle the migration for you as part of onboarding.
Yes. Move up or down as your roster changes, or cancel at any time. Growing past your roster limit doesn't lock anything or delete anyone; we'll flag it and you can move up when it suits you.
No. E-signature is built into RosterBook on every plan. Send a confirmation for signing, the client signs by typing or drawing on a branded page, and the signed PDF lands back on the booking, with consent capture and decline-with-reason handled.
That's one of the subscriptions most agencies are already paying for separately.
Yes, on Plus and Pro. Connect a Gmail or Outlook account and threads attach themselves to the relevant booking, opportunity, company or contact, so the conversation sits with the work.
You can also forward enquiries to a RosterBook address and have them parsed straight into your pipeline, or work them from the shared team inbox.
RosterBook syncs two-way with Xero, Sage Accounting and QuickBooks on Plus and Pro: invoices, bills and payments, with account and tax-code mapping and a panel showing sync health.
Yes, from Plus. The client portal lets clients pull their own confirmations and invoices; the talent portal shows talent their profile and their assignments. Both are invite-only and whitelabelled with your logo, brand colour and sender name.
Yes. Isolation is enforced at the database with row-level security, not just in the application, so one agency's data cannot reach another's. Two-factor authentication with recovery codes is available on every plan, and from Plus you get role-based permissions across Owner, Administrator and Editor.
Yes. Solo covers a single agency; Plus covers three; Pro is unlimited. Each stays fully separate, and you switch between them without logging out.